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SERVICES AND USEFUL INFORMATION

Patients with Particular Needs

Each of our surgeries is accessible to patients using a wheelchair. At Union Brae you can ring the bell if you need help getting into the surgery and there is also a wheelchair for frail patients to use at the surgery. Just let the receptionists know in advance.

Practice Area

The area covered by the Practice extends for around 5 miles to the North and South of Berwick, and for 12 miles to the West. If you are moving house and not sure whether you can remain registered with the Practice, please ask the Receptionist.

Consultations

Appointments are available at both surgeries for routine consultations. Even in a busy surgery the doctor will see you without an appointment if your problem is urgent, although you may have to wait.

Emergencies when the Surgery is Closed

Northern Doctors Urgent Care is available when the surgery is closed (between 6.30pm and 8am weekdays, all weekend and bank holidays) to provide medical services for patients living in England. Their telephone number is 0845 60 80 320. The staff at NDUC will ask about your problem/complaint and will arrange for a Doctor or Nurse to telephone you or arrange for you to be seen

NHS Direct (England) is also available at any time of the day or night for free health advice and information such as symptom advice, particular health conditions, self-help and support organisations and local health services. Their telephone number is 0845 46 47.

Health Advice

For health advice and general information at any time you can visit the NHS Direct website on www.nhsdirect.nhs.uk. Other sites that you may find useful are www.nhs.uk and www.patient.co.uk.

Dispensing

If you live outside the town your Doctor may be able to dispense medicines which you need either in the surgery or on a home visit. The Receptionists will be able to tell you whether the Doctor can dispense for you.

If we are not able to dispense to you, you can choose where you want to pick up your medicine(s) from: Grays in Berwick or Tweedmouth, Boots or Romanes. You can then collect a form from your chosen pharmacy and hand it into the surgery.

Repeat Prescriptions

If you need medicine on a regular basis you can use the right hand side of your prescription to re-order your medicines. You can do this by coming to the surgery, by post or by fax. Please ask at reception for details of how to order your repeat prescriptions by e-mail. We need 48 hours notice for all requests for repeat prescriptions. There is a prescription collection service in operation. Ask at the pharmacy of your choice for more information.

The receptionists are not permitted to accept telephone requests for medicines.

Home Visits

If you feel that your doctor should visit you at home, please ring either surgery before 10.00am. Since house calls take so much more of the doctor’s time than surgery appointments, please attend the surgery if you possibly can.

Change of Personal Details

Please let us know if you change your name, address or telephone number.

Maternity Care

There are facilities for delivering babies at Berwick Maternity Unit. Some mothers may be advised to have their baby in a specialist unit with antenatal care provided from the practice.

How You Can Help Yourself

Flu – Coughs – Colds and sore throats

These diseases usually get better by themselves and last only a few days. They are commonly due to viral infections. Coughs, colds, sore throats, aches and pains, fevers and nausea all usually improve without any need to see a doctor.

If the symptoms are uncomfortable then you can take simple measures like bed rest, Paracetamol and/or Aspirin, fluids or simple foods.

What to do if you have a temperature

A raised temperature often happens even with mild infections like colds or coughs. A normal temperature is 37 degrees centigrade or 98.4 degrees farenheit. People usually know if they have a temperature they feel hot or cold, sweaty or shivery and unwell. Children may be miserable, have no energy or look flushed. Small babies may seem very sleepy and not want to feed.

A higher temperature or fever means the body is fighting the infection. Help it along by drinking plenty of water or weak squash, keeping the room at a comfortable temperature with fresh air circulating, and sponging with cool or lukewarm water. Adults can take Paracetamol tablets and you can give Paracetamol syrup to children under the age of 12 years old.

Contact the GP immediately if the person has a temperature over 40 degrees centigrade or 104 degrees farenheit, if there is a stiff neck, cramps or vomiting, or if a child seems weak and listless or suffers a fit or convulsion.

Gastroenteritis (Diarrhoea with or without vomiting)

This is normally caused by an infection (usually a virus) in the stomach and/or bowel. Diarrhoea (the runs) and vomiting may be unpleasant and uncomfortable but are nature’s way of flushing infection out of the system. Unless symptoms are prolonged or very severe, it is usually better not to take any medicines or tablets. These may only interfere with your body’s natural responses, possibly ‘bottling everything up’ which can lead to further problems. The symptoms usually get better by themselves within 24 – 48 hours.

The best remedy is to take sips of plain fluid (water not milk-based), sugar and salt solutions (which you can get over the counter from the chemist) or breast milk for breast fed babies. If the problems continue, or a young baby is affected, the surgery will be pleased to advice on appropriate treatment.

Indigestion and Stomach Ache

Most problems are not serious and are usually caused by indigestion, wind or irregular eating habits. Indigestion is a common complaint and often linked to a known cause – such as unwise eating and drinking. Some people suffer the symptoms more often because of an underlying problem like inflammation of the stomach, an ulcer or hiatus hernia. Whatever the cause, the symptoms are usually quite similar and can be distressing. They may include pain in the upper abdomen, wind, nausea and heartburn. They can often be helped by taking antacids, peppermint, Paracetamol (not Aspirin) and possibly a hot water bottle. If they do not go away and are severe you should seek advice from your doctor.

Coping with Minor Ailments

Burns

Cool down the affected area immediately with lots of cold water and continue to do this for at least 10 minutes. If the burn is larger than 4 or 5 inches across, if it is on the face or if the skin is broken, see the nurse at you GP surgery as soon as possible. If the burn is deep, heavily blistered and very painful, or if the skin has turned white or black, go to the nearest Accident and Emergency (Casualty/A&E) department immediately.

Cuts

Try to stop the bleeding from a minor cut by pressing it, with clean hands, for a few minutes; hold a cut arm or leg up high. If a cut bleeds freely any germs will normally be washed away by the blood. If it is a deep cut and the edges cannot be pulled together, ask for advice at your GP surgery or go to the A&E department. Redness or swelling can be a sign of infection in a cut or graze and you should make an appointment to have it seen at your GP surgery. You may need to have a tetanus injection if you haven’t had one for 10 years.

Sprains
Remember - I C E

I stands for ice. Pack the sprained area immediately with ice or a bag of frozen peas, wrapped in a cloth, to reduce swelling and speed up the healing process. Keep this on for about 20 minutes.

C means compression. Bind the injured area with an elastic bandage so it is well supported, but not so tight that it restricts blood flow. Re-tighten a few times a day.

E means elevation. Rest the sprained area and keep it held high. For example, if you have a sprained ankle, rest it on a stool that is higher than the chair you are sitting on.

Head Injuries

For a minor knock or bump, put on a cold damp cloth. The person should be taken to see a GP or to A&E without delay if he/she has the following symptoms: vomiting, unconsciousness, double vision, drowsiness or confusion.

Choking

Stand behind the person and hug them firmly above the waist, pushing your fist up under their ribs to make them cough up the blockage. For a young child, hold the child upside down and thump on the back.

The Recovery Position

This is a position in which to place a person who is unconscious. Turn the person onto their side with their head turned to one side. Then bring the top leg over so that it is resting on the ground. This will help prevent the person from vomiting or choking.

Warning Signs

The following warning signs may tell you something is wrong and that you should arrange to see your GP:

  • Feeling thirsty all the time with no obvious reason
  • Feeling more tired or exhausted than usual
  • Losing blood when coughing or vomiting or going to the toilet all the time
  • A change in a mole (change in colour, size, thickness, itching or bleeding)
  • A change in your voice (getting husky or hoarse and staying like that for more than 3 weeks)
  • Indigestion or belching acid, lasting more than a month (especially in people over 45)
  • A change in your breast or nipple.

The practice has information on a wide range of local and national self help and support groups. Ask at Reception or your doctor for more information.

Useful Telephone Numbers

Berwick Infirmary 08448 118111
Berwick Maternity Unit 01289 356623
Tweedmouth Clinic 01289 356960
Social Services 01289 334000
Home Help Organiser 01665 603411
Health Visitor 01289 356952
District Nurse 01289 356953

Removing a Patient from Our Lists

The doctor must be satisfied that any decision to remove a patient from the list is fair and does not allow any prejudice to influence this decision. The decision must also not be based on a patient’s complaints to the practice or for any financial reasons.

We will follow the following procedure:

  1. The patient will be notified verbally of this decision, the reasons for it and what will happen to his/her care after de-registration.
  2. The patient will then be notified in writing.
  3. The doctor will try to ensure that continuing care of the patient is arranged as soon as possible. This may mean referring the patient to the Care Trust or relevant organisation, or suggesting that the patient approaches another practice in order to register there.

The patient will be removed from the medical list on the eighth day after his/her details are received by the Care Trust.

Confidentiality and Information Security:

  1. Information held by the Practice about our Patients, either manually or on computer, will only be that which is relevant to your healthcare according to the rules laid down by the Data Protection Act.

  2. Information given to doctors, nurses or receptionists is regarded as being in strict confidence, and it will not be passed onto anyone else (including your relatives) without your prior consent. This applies whatever your age (even if you are under 16 years of age).

  3. No-one else is entitled to see your records except in certain specific circumstances which include:

    • By court order
    • Notification of communicable disease
    • to protect the patient or others from serious risk of harm
    • To the DVLA should the patient be clearly unsafe when driving
    • Occasionally in instances of serious crime, terrorism etc
    Even in these cases, we would always try to discuss it with you first.

    Without specific consent, we are not allowed to pass information about a patient to:

    • The police
    • Employers
    • To the parent of a competent young person
    • After death, except in cases where a relative may be seeking compensation

    The above principles of confidentiality apply to results (including those for blood tests, x-rays etc) or appointments.

  4. Giving consent for your information to be shared

    If you want to give consent for someone else, eg a family member, to have access to your medical information, you should write to the practice to request this. You need to be specific about how much access you wish to allow. If you are not sure, please ask the Practice Manager for more details of this. We can put a note on your file to allow this information to be shared as you have requested.

  5. Passing on information to other health professionals.

    If you consent to releasing information from your records to another agency, eg an insurance company or your employer, this permission should be written, signed and dated.

    You may grant this permission under the terms of the Access to Medical Records Act 1998. Under this Act you also have the right to view a report before it is sent off by the doctor. In these circumstances the doctor is obliged to keep the report for 21 days before sending it off. Even if you do not wish to see the report, it must be kept for six months and during this time you still have a right to view it.

  6. Anonymous information

    We may pass on anonymous information in relation to patients to the Care Trust or other statutory bodies as part of audits we are required to carry out.

  7. Getting access to your medical records

    You may request to look at your medical records whether these are held manually or on computer. We do not charge you to look at your records but we make the following charges for copies:

    • £10 for a copy of your computer records
    • 50p per page for copies of your manual records up to a maximum of £50.

    You are not allowed to see any records which include confidential information relating to a third party, not even if this is a family member.

  8. How to amend inaccurate information

    Under the terms of the Data Protection Act, you have the right to have inaccurate data corrected. This only applies to factual information which is incorrect or misleading, or to an opinion which is based on factually incorrect or misleading information. It is not possible to challenge opinions unless they are based on incorrect facts.

    You should write to the practice asking for a correction to be made, stating the reasons why you believe the information to be inaccurate. If the practice refuses to make the correction, you may complain to the Data Protection Commissioner or even directly to the court.

  9. Arrangements for private discussions at the surgery

    If you wish to discuss anything of a confidential nature outside the consulting rooms, please ask our reception staff who can arrange this.

  10. Confidentiality and information security in other areas
    • Telephone: When you telephone the surgery our staff will check who you are before sharing any confidential information. Unless in an emergency, we will not leave messages on patients’ answering machines.
    • Repeat prescription requests by email: We know that many patients are keen for us to offer this service. However, we cannot currently guarantee that information sent by email is secure. We have plans to introduce this service as soon as security can be guaranteed.

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Debbie McLeman November 2009